Convention Sales Assistant : GoToLouisville.com Official Travel Source





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Convention Sales Assistant

Employer:
  • Louisville Tourism

Position Type:
  • Full Time

Shift:
  • First

Category:
  • Destination Marketing Organization

Apply Now

Application Deadline: 2024-02-29 16:04:58


POSITION SUMMARY:

The Convention Sales Assistant supports the Sales department in all aspects of the Convention sales process. Provides administrative, sales, and project management support to Sales Managers and Directors.

PRIMARY DUTIES AND RESPONSIBILITIES:

ADMINISTRATIVE

· Prioritizes workload to meet deadlines of managers.

· Ensures all correspondence, letters, emails, proposals, etc., both internal and external, are accurate and professional.

· Process mail and prepare outgoing UPS, Federal Express, or Courier materials.

· Serve as backup for Convention Sales Coordinator, other Convention Sales Assistants, and other areas as needed.

· Effectively, efficiently, and professionally communicate with hotels, attractions, partners, and clients.

· Process invoices through Sage Invoice System and input budget numbers for respective sales managers based on the fiscal year’s budget.

· Prepare multiple monthly expense reports through Concur Expense System.

· Learn and maintain knowledge of the SimpleView CRM database, Microsoft Office, and SendSites Proposal Systems.

· All other administrative duties and any special projects as assigned.

SALES SUPPORT

· Assist managers and directors with entering leads into Simpleview, following up with facilities and/or hotels, sending reminders/maintaining e-bid deadlines, and creating proposals through SendSites.

· Manage and send out verification forms and definite processes.

· Assist with preparations for client site visits, meetings (both internal and external), and FAM tours, including accommodations, transportation, itineraries, amenities, appointments, signage, food/beverage, etc. 

· Handle Reunion group leads under the supervision of a sales Manager.

PROJECT MANAGEMENT

· Assist and help execute client presentations, out-of-market sales call missions and special events.

· Support Directors in scheduling and executing quarterly Director of Sales Meetings.

· Assist with planning and execution of industry shows and special events.

PREFERRED QUALIFICATIONS

· Two or more years of experience as an administrative assistant, with preference given to experience in the hospitality industry or in a sales environment

· Proficient in Microsoft Office, able to quickly learn new databases and systems.

· Must have good planning and organizing skills.

· Ability to balance and complete multiple projects concurrently and accurately in a fast-paced environment.

· Ability to communicate effectively in a friendly, positive manner.

· Data entry experience with a CRM database preferred.

· Proactive and self-driven individual