Special Events Manager : GoToLouisville.com Official Travel Source

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Special Events Manager

  • Louisville Bats

Position Type:
  • Full Time

  • First

Apply Now

Application Deadline: 12-10-2021

Job purpose: 

Oversee and lead sales and operations for the Louisville Bats Special Events Business in order to achieve annual revenue goals.

Essential Duties and Responsibilities:

  • Responsible for achieving sales goals and leading the team to ensure all events are executed with excellence
  • Develop, implement, and manage all non-game and in-game Special Events sales plan that is geared to achieve established financial and event goals
  • Coordinate all special event planning, preparation, and activation needs (including but not limited to) scheduling staff, arranging for support services, directing room usage and set-up, and managing events.
  • Maintain reporting systems for all finances associated with the Special Events Department including budgets, profit & loss, and monthly reconciliation of expenses and revenues
  • Prepare all marketing materials, event proposals, and presentations to clients
  • Act as liaison between third party vendors in order to obtain additional non-traditional revenues for the Louisville Bats
  • Assist all departments in executing programs and customer events in the ball park
  • Provide customer support to clients
  • Successfully develop and maintain relationships with Bats departments, Food Service, and all clients
  • Perform related duties as assigned

Experience, Education and Licensure:

  • Bachelor’s degree is required
  • Minimum of two years managing direct reports
  • Minimum of five years’ experience in sales or hospitality related field
  • Minimum of two years’ experience in event selling

Knowledge, Skills, and Abilities:

  • Persistent, self-motivated, out-going
  • Ability to supervise employees and delegate tasks accordingly
  • Ability to understand financials and manage a P/L
  • Thorough knowledge of safety and security of ball park facility
  • Full comprehension of food and beverage capabilities including menu selection and budgeting
  • Strong communication skills to both external and internal clients, including a diverse group of important external callers
  • Ability to coordinate meetings and conferences, obtaining supplies, and work on special projects
  • Independent judgment is required to plan, prioritize, and organize diversified workload
  • Work requires an excellent command of the English language
  • Must have knowledge of a variety of computer software applications
  • Position continually requires demonstrated poise, tact, and diplomacy
  • Work requires continual attention to detail, establishing priorities, and meeting deadlines
  • Working knowledge of coordinating events

Physical Demands:

  • Lifting to 25 pounds occasionally
  • Typically requires walking, standing, bending, talking, hearing, seeing, and repetitive motions

Work Environment:

  • While performing the duties of this job, the employee is exposed to weather conditions prevalent at the time. 
  • Requires extended work hours, weekends, and some holidays, as needed for special projects/events.


  • Adhere to the Louisville Bats organization policies and procedures
  • Act as a role model within, and outside, the Louisville Bats Organization
  • Perform duties as workload necessitates
  • Demonstrate flexible and efficient time management and ability to prioritize workload
  • Meet department productivity standards

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.

Applicants should forward a cover letter and resume’ not later than December 10 to: Chip Sobel – csobel@batsbaseball.com

For information about the Louisville Bats, please go to: www.batsbaseball.com